Room rental charges
The School of Education charges fees for room use and event services for the spaces shown below. Fees may be applied to events for specific services, as needed.
Room rental includes the room use, standard furniture layout with minor changes, and any audio/visual (AV) items installed in the room. Requests for AV Items and Additional Items & Services must be made at least 3 business day before an event. Custom AV requests must be made at least 7 business days in advance.
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School of Education Departments
Group definition
Any department or unit that is administratively part of the School of Education. Request timeline: 1.5 years in advance from request date.
SoE event sponsorship
School of Education departments and units may sponsor use of Education building spaces for UW-Madison departments; recognized student, faculty, or staff groups; and State of WI governmental agencies for events appropriate to the mission of the School of Education.
The sponsored events will be charged at the School of Education rate, but the sponsoring SoE department/unit will be responsible for any fees associated with the event.
This policy cannot be used to sponsor revenue producing events at the Education building.
Reservable Spaces |
Half-day rate |
Full-day rate |
| Meeting Room Rooms L138, 154, 245, 291, 299, & 445 |
$0 |
$0 |
| Education Meeting Room Room 198 |
$0 |
$0 |
| Wisconsin Idea Room Room 159 |
$0 |
$0 |
| Commons – Partial use |
$0 |
$0 |
| Commons – Exclusive use |
$50 |
$75 |
| Third Floor Deck -Exclusive use (Policy) |
$0 |
$0 |
| North Plaza – Partial use only |
No Charge |
No Charge |
AV Items |
Price |
| Basic AV Monitor/Projector, Windows 10 in-room computer, Web Camera, HDMI input, VGA input, Audio & Speaker |
Included |
| Cisco Conference Phone Rooms L138, 198, 245 |
$0 |
| Microphones Commons: 2 handled max 159 WI Idea Room: 2 handheld & 2 lapel max |
First: Included |
| Meeting Owl Pro Room 198 |
Included |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability. |
Rate determined by Building Services. |
Additional Items and Services |
Price |
| Registration Table Amber oak 5 ft x 2 ft table. Building Services does not provide tablecloths. |
$0 |
| Banquet Table Tan laminate 6 ft x 3 ft table. Building Services does not provide tablecloths. |
$0 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur and extensive setup fee. |
$0 |
| Sign Stand Portrait 11 in. x 17 in. frame with SoE branding for directional event way finding. |
$0 |
| Easel Tripod stand for displaying posters. |
$0 |
| Extensive Setup Fee For large scale furniture changes or custom setups. |
$50 |
| Third Floor Deck Table Re-Arrangement Subject to approval. Tables must remain in the space. |
$50 |
| Cleaning Fee For rooms left in unsatisfactory condition. |
$50 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation outside of building hours. Additional staffing may be required for any event as determined by Building Services staff. |
$15 |
University of Wisconsin Departments
Group definition
Any UW or UWSA department, unit, or center. Request timeline: 10 months in advance from request date.
Reservable Spaces |
Half-day rate |
Full-day rate |
| Meeting Room Rooms L138, 154, 245, 291, 299, & 445 |
$75 |
$115 |
| Education Meeting Room Room 198 |
$150 |
$225 |
| Wisconsin Idea Room Room 159 |
$175 |
$250 |
| Commons – Partial use |
$100 |
$150 |
| Commons – Exclusive use |
$225 |
$350 |
| Third Floor Deck -Exclusive use (Policy) |
$225 |
$350 |
| North Plaza – Partial use only |
$100 |
$175 |
AV Items |
Price |
| Basic AV Monitor/Projector, Windows 10 in-room computer, Web Camera, HDMI input, VGA input, Audio & Speaker |
Included |
| Cisco Conference Phone Rooms L138, 198, 245 |
$50 |
| Microphones Commons: 2 handled max 159 WI Idea Room: 2 handheld & 2 lapel max |
First: Included |
| Meeting Owl Pro Room 198 |
Included |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability. |
Rate determined by Building Services. |
Additional Items and Services |
Price |
| Registration Table Amber oak 5 ft x 2 ft table. Building Services does not provide tablecloths. |
$15 |
| Banquet Table Tan laminate 6 ft x 3 ft table. Building Services does not provide tablecloths. |
$15 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur and extensive setup fee. |
$0 |
| Sign Stand Portrait 11 in. x 17 in. frame with SoE branding for directional event way finding. |
$15 |
| Easel Tripod stand for displaying posters. |
$10 |
| Extensive Setup Fee For large scale furniture changes or custom setups. |
$75 |
| Third Floor Deck Table Re-Arrangement Subject to approval. Tables must remain in the space. |
$100 |
| Cleaning Fee For rooms left in unsatisfactory condition. |
$50 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation outside of building hours. Additional staffing may be required for any event as determined by Building Services staff. |
$20 |
University of Wisconsin Administrative Groups
Group definition
Any campus-level administrative office or campus-wide committee that includes representatives from multiple schools/colleges. Request timeline: 10 months in advance from request date.
Reservable Spaces |
Half-day rate |
Full-day rate |
| Meeting Room Rooms L138, 154, 245, 291, 299, & 445 |
$30 |
$45 |
| Education Meeting Room Room 198 |
$50 |
$75 |
| Wisconsin Idea Room Room 159 |
$100 |
$150 |
| Commons – Partial use |
$75 |
$125 |
| Commons – Exclusive use |
$200 |
$300 |
| Third Floor Deck -Exclusive use (Policy) |
$150 |
$200 |
| North Plaza – Partial use only |
$100 |
$175 |
AV Items |
Price |
| Basic AV Monitor/Projector, Windows 10 in-room computer, Web Camera, HDMI input, VGA input, Audio & Speaker |
Included |
| Cisco Conference Phone Rooms L138, 198, 245 |
$30 |
| Microphones Commons: 2 handled max 159 WI Idea Room: 2 handheld & 2 lapel max |
First: Included |
| Meeting Owl Pro Room 198 |
Included |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability. |
Rate determined by Building Services. |
Additional Items and Services |
Price |
| Registration Table Amber oak 5 ft x 2 ft table. Building Services does not provide tablecloths. |
$10 |
| Banquet Table Tan laminate 6 ft x 3 ft table. Building Services does not provide tablecloths. |
$10 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur and extensive setup fee. |
$0 |
| Sign Stand Portrait 11 in. x 17 in. frame with SoE branding for directional event way finding. |
$10 |
| Easel Tripod stand for displaying posters. |
$10 |
| Extensive Setup Fee For large scale furniture changes or custom setups. |
$50 |
| Third Floor Deck Table Re-Arrangement Subject to approval. Tables must remain in the space. |
$50 |
| Cleaning Fee For rooms left in unsatisfactory condition. |
$50 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation outside of building hours. Additional staffing may be required for any event as determined by Building Services staff. |
$20 |
University of Wisconsin Reg. Student Organizations
Group definition
UW Registered Student Organization as listed by the UW Center for Leadership & Involvement. Request timeline: 6 months in advance from request date.
Reservable Spaces |
Half-day rate |
Full-day rate |
| Meeting Room Rooms L138, 154, 245, 291, 299, & 445 |
$30 |
$45 |
| Education Meeting Room Room 198 |
$50 |
$75 |
| Wisconsin Idea Room Room 159 |
$100 |
$150 |
| Commons – Partial use |
$75 |
$125 |
| Commons – Exclusive use |
$200 |
$300 |
| Third Floor Deck -Exclusive use (Policy) |
$150 |
$200 |
| North Plaza – Partial use only |
$100 |
$175 |
AV Items |
Price |
| Basic AV Monitor/Projector, Windows 10 in-room computer, Web Camera, HDMI input, VGA input, Audio & Speaker |
Included |
| Cisco Conference Phone Rooms L138, 198, 245 |
$30 |
| Microphones Commons: 2 handled max 159 WI Idea Room: 2 handheld & 2 lapel max |
First: Included |
| Meeting Owl Pro Room 198 |
Included |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability. |
Rate determined by Building Services. |
Additional Items and Services |
Price |
| Registration Table Amber oak 5 ft x 2 ft table. Building Services does not provide tablecloths. |
$10 |
| Banquet Table Tan laminate 6 ft x 3 ft table. Building Services does not provide tablecloths. |
$10 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur and extensive setup fee. |
$0 |
| Sign Stand Portrait 11 in. x 17 in. frame with SoE branding for directional event way finding. |
$10 |
| Easel Tripod stand for displaying posters. |
$10 |
| Extensive Setup Fee For large scale furniture changes or custom setups. |
$50 |
| Third Floor Deck Table Re-Arrangement Subject to approval. Tables must remain in the space. |
$50 |
| Cleaning Fee For rooms left in unsatisfactory condition. |
$50 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation outside of building hours. Additional staffing may be required for any event as determined by Building Services staff. |
$20 |
Non-University/External Groups
Group definition
Requests by persons or organizations not associated with the University require sponsorship by a UW-Madison department or unit; or an invitation by the Chancellor, Dean, or Director. For more information on this campus policy, please click here.
Details on non-university groups can be found on page 3 of the P-1 UW-Madison: Use of Facilities and Land.
Reservable Spaces |
Half-day rate |
Full-day rate |
| Meeting Room Rooms L138, 154, 245, 291, 299, & 445 |
$175 |
$250 |
| Education Meeting Room Room 198 |
$200 |
$350 |
| Wisconsin Idea Room Room 159 |
$300 |
$550 |
| Commons – Partial use |
$175 |
$250 |
| Commons – Exclusive use |
$400 |
$650 |
| Third Floor Deck -Exclusive use (Policy) |
$300 |
$550 |
| North Plaza – Partial use only |
$200 |
$275 |
AV Items |
Price |
| Basic AV Monitor/Projector, Windows 10 in-room computer, Web Camera, HDMI input, VGA input, Audio & Speaker |
Included |
| Cisco Conference Phone Rooms L138, 198, 245 |
$75 |
| Microphones Commons: 2 handled max 159 WI Idea Room: 2 handheld & 2 lapel max |
First: Included |
| Meeting Owl Pro Room 198 |
Included |
| Custom AV Request This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability. |
Rate determined by Building Services. |
Additional Items and Services |
Price |
| Registration Table Amber oak 5 ft x 2 ft table. Building Services does not provide tablecloths. |
$25 |
| Banquet Table Tan laminate 6 ft x 3 ft table. Building Services does not provide tablecloths. |
$25 |
| Chairs Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur and extensive setup fee. |
$0 |
| Sign Stand Portrait 11 in. x 17 in. frame with SoE branding for directional event way finding. |
$20 |
| Easel Tripod stand for displaying posters. |
$15 |
| Extensive Setup Fee For large scale furniture changes or custom setups. |
$100 |
| Third Floor Deck Table Re-Arrangement Subject to approval. Tables must remain in the space. |
$100 |
| Cleaning Fee For rooms left in unsatisfactory condition. |
$100 |
| Event Staff (per hour) Minimum 1 staff person required for any reservation outside of building hours. Additional staffing may be required for any event as determined by Building Services staff. |
$30 |