Room and Service Fees

Room rental charges

The School of Education charges fees for room use and event services for the spaces shown below. Fees may be applied to events for specific services, as needed.

Room rental includes the room use, standard furniture layout with minor changes, and any audio/visual (AV) items installed in the room. Requests for AV Items and Additional Items & Services must be made at least 3 business day before an event. Custom AV requests must be made at least 7 business days in advance.

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School of Education Departments

Group definition

Any department or unit that is administratively part of the School of Education. Request timeline: 1.5 years in advance from request date.

SoE event sponsorship

School of Education departments and units may sponsor use of Education building spaces for UW-Madison departments; recognized student, faculty, or staff groups; and State of WI governmental agencies for events appropriate to the mission of the School of Education.

The sponsored events will be charged at the School of Education rate, but the sponsoring SoE department/unit will be responsible for any fees associated with the event.

This policy cannot be used to sponsor revenue producing events at the Education building.

Reservable Spaces

Half-day rate

Full-day rate

Meeting Room
Rooms L138, 154, 245, 291, 299, & 445

$0

$0

Education Meeting Room
Room 198

$0

$0

Wisconsin Idea Room
Room 159

$0

$0

Commons – Partial use

$0

$0

Commons – Exclusive use

$50

$75

Third Floor Deck -Exclusive use (Policy)

$0

$0

North Plaza – Partial use only

No Charge

No Charge

AV Items

Price

Basic AV
Monitor/Projector, Windows 10 in-room computer, Web Camera, HDMI input, VGA input, Audio & Speaker

Included

Cisco Conference Phone
Rooms L138, 198, 245

$0

Microphones
Commons: 2 handled max
159 WI Idea Room: 2 handheld & 2 lapel max

First: Included
Additional: $10

Meeting Owl Pro
Room 198

Included

Custom AV Request
This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability.

Rate determined by Building Services.

Additional Items and Services

Price

Registration Table
Amber oak 5 ft x 2 ft table. Building Services does not provide tablecloths. 

$0

Banquet Table
Tan laminate 6 ft x 3 ft table. Building Services does not provide tablecloths.

$0

Chairs
Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur and extensive setup fee.

$0

Sign Stand
Portrait 11 in. x 17 in. frame with SoE branding for directional event way finding.

$0

Easel
Tripod stand for displaying posters.

$0

Extensive Setup Fee
For large scale furniture changes or custom setups.

$50

Third Floor Deck Table Re-Arrangement
Subject to approval. Tables must remain in the space.

$50

Cleaning Fee
For rooms left in unsatisfactory condition.

$50

Event Staff (per hour)
Minimum 1 staff person required for any reservation outside of building hours. Additional staffing may be required for any event as determined by Building Services staff.

$15

University of Wisconsin Departments

Group definition

Any UW or UWSA department, unit, or center. Request timeline: 10 months in advance from request date.

Reservable Spaces

Half-day rate

Full-day rate

Meeting Room
Rooms L138, 154, 245, 291, 299, & 445

$75

$115

Education Meeting Room
Room 198

$150

$225

Wisconsin Idea Room
Room 159

$175

$250

Commons – Partial use

$100

$150

Commons – Exclusive use

$225

$350

Third Floor Deck -Exclusive use (Policy)

$225

$350

North Plaza – Partial use only

$100

$175

AV Items

Price

Basic AV
Monitor/Projector, Windows 10 in-room computer, Web Camera, HDMI input, VGA input, Audio & Speaker

Included

Cisco Conference Phone
Rooms L138, 198, 245

$50

Microphones
Commons: 2 handled max
159 WI Idea Room: 2 handheld & 2 lapel max

First: Included
Additional: $30

Meeting Owl Pro
Room 198

Included

Custom AV Request
This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability.

Rate determined by Building Services.

Additional Items and Services

Price

Registration Table
Amber oak 5 ft x 2 ft table. Building Services does not provide tablecloths. 

$15

Banquet Table
Tan laminate 6 ft x 3 ft table. Building Services does not provide tablecloths.

$15

Chairs
Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur and extensive setup fee.

$0

Sign Stand
Portrait 11 in. x 17 in. frame with SoE branding for directional event way finding.

$15

Easel
Tripod stand for displaying posters.

$10

Extensive Setup Fee
For large scale furniture changes or custom setups.

$75

Third Floor Deck Table Re-Arrangement
Subject to approval. Tables must remain in the space.

$100

Cleaning Fee
For rooms left in unsatisfactory condition.

$50

Event Staff (per hour)
Minimum 1 staff person required for any reservation outside of building hours. Additional staffing may be required for any event as determined by Building Services staff.

$20

University of Wisconsin Administrative Groups

Group definition

Any campus-level administrative office or campus-wide committee that includes representatives from multiple schools/colleges. Request timeline: 10 months in advance from request date.

Reservable Spaces

Half-day rate

Full-day rate

Meeting Room
Rooms L138, 154, 245, 291, 299, & 445

$30

$45

Education Meeting Room
Room 198

$50

$75

Wisconsin Idea Room
Room 159

$100

$150

Commons – Partial use

$75

$125

Commons – Exclusive use

$200

$300

Third Floor Deck -Exclusive use (Policy)

$150

$200

North Plaza – Partial use only

$100

$175

AV Items

Price

Basic AV
Monitor/Projector, Windows 10 in-room computer, Web Camera, HDMI input, VGA input, Audio & Speaker

Included

Cisco Conference Phone
Rooms L138, 198, 245

$30

Microphones
Commons: 2 handled max
159 WI Idea Room: 2 handheld & 2 lapel max

First: Included
Additional: $20

Meeting Owl Pro
Room 198

Included

Custom AV Request
This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability.

Rate determined by Building Services.

Additional Items and Services

Price

Registration Table
Amber oak 5 ft x 2 ft table. Building Services does not provide tablecloths. 

$10

Banquet Table
Tan laminate 6 ft x 3 ft table. Building Services does not provide tablecloths.

$10

Chairs
Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur and extensive setup fee.

$0

Sign Stand
Portrait 11 in. x 17 in. frame with SoE branding for directional event way finding.

$10

Easel
Tripod stand for displaying posters.

$10

Extensive Setup Fee
For large scale furniture changes or custom setups.

$50

Third Floor Deck Table Re-Arrangement
Subject to approval. Tables must remain in the space.

$50

Cleaning Fee
For rooms left in unsatisfactory condition.

$50

Event Staff (per hour)
Minimum 1 staff person required for any reservation outside of building hours. Additional staffing may be required for any event as determined by Building Services staff.

$20

University of Wisconsin Reg. Student Organizations

Group definition

UW Registered Student Organization as listed by the UW Center for Leadership & Involvement. Request timeline: 6 months in advance from request date.

Reservable Spaces

Half-day rate

Full-day rate

Meeting Room
Rooms L138, 154, 245, 291, 299, & 445

$30

$45

Education Meeting Room
Room 198

$50

$75

Wisconsin Idea Room
Room 159

$100

$150

Commons – Partial use

$75

$125

Commons – Exclusive use

$200

$300

Third Floor Deck -Exclusive use (Policy)

$150

$200

North Plaza – Partial use only

$100

$175

AV Items

Price

Basic AV
Monitor/Projector, Windows 10 in-room computer, Web Camera, HDMI input, VGA input, Audio & Speaker

Included

Cisco Conference Phone
Rooms L138, 198, 245

$30

Microphones
Commons: 2 handled max
159 WI Idea Room: 2 handheld & 2 lapel max

First: Included
Additional: $20

Meeting Owl Pro
Room 198

Included

Custom AV Request
This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability.

Rate determined by Building Services.

Additional Items and Services

Price

Registration Table
Amber oak 5 ft x 2 ft table. Building Services does not provide tablecloths. 

$10

Banquet Table
Tan laminate 6 ft x 3 ft table. Building Services does not provide tablecloths.

$10

Chairs
Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur and extensive setup fee.

$0

Sign Stand
Portrait 11 in. x 17 in. frame with SoE branding for directional event way finding.

$10

Easel
Tripod stand for displaying posters.

$10

Extensive Setup Fee
For large scale furniture changes or custom setups.

$50

Third Floor Deck Table Re-Arrangement
Subject to approval. Tables must remain in the space.

$50

Cleaning Fee
For rooms left in unsatisfactory condition.

$50

Event Staff (per hour)
Minimum 1 staff person required for any reservation outside of building hours. Additional staffing may be required for any event as determined by Building Services staff.

$20

Non-University/External Groups

Group definition

Requests by persons or organizations not associated with the University require sponsorship by a UW-Madison department or unit; or an invitation by the Chancellor, Dean, or Director. For more information on this campus policy, please click here.

Details on non-university groups can be found on page 3 of the P-1 UW-Madison: Use of Facilities and Land.

Reservable Spaces

Half-day rate

Full-day rate

Meeting Room
Rooms L138, 154, 245, 291, 299, & 445

$175

$250

Education Meeting Room
Room 198

$200

$350

Wisconsin Idea Room
Room 159

$300

$550

Commons – Partial use

$175

$250

Commons – Exclusive use

$400

$650

Third Floor Deck -Exclusive use (Policy)

$300

$550

North Plaza – Partial use only

$200

$275

AV Items

Price

Basic AV
Monitor/Projector, Windows 10 in-room computer, Web Camera, HDMI input, VGA input, Audio & Speaker

Included

Cisco Conference Phone
Rooms L138, 198, 245

$75

Microphones
Commons: 2 handled max
159 WI Idea Room: 2 handheld & 2 lapel max

First: Included
Additional: $50

Meeting Owl Pro
Room 198

Included

Custom AV Request
This includes equipment or services beyond the standard AV items, including requests for AV staff to provide support throughout an event. All Custom AV Requests are subject to equipment and staff availability.

Rate determined by Building Services.

Additional Items and Services

Price

Registration Table
Amber oak 5 ft x 2 ft table. Building Services does not provide tablecloths. 

$25

Banquet Table
Tan laminate 6 ft x 3 ft table. Building Services does not provide tablecloths.

$25

Chairs
Lightweight, stackable chairs can be added to any room within the limits of the room capacity. Large scale furniture changes incur and extensive setup fee.

$0

Sign Stand
Portrait 11 in. x 17 in. frame with SoE branding for directional event way finding.

$20

Easel
Tripod stand for displaying posters.

$15

Extensive Setup Fee
For large scale furniture changes or custom setups.

$100

Third Floor Deck Table Re-Arrangement
Subject to approval. Tables must remain in the space.

$100

Cleaning Fee
For rooms left in unsatisfactory condition.

$100

Event Staff (per hour)
Minimum 1 staff person required for any reservation outside of building hours. Additional staffing may be required for any event as determined by Building Services staff.

$30