In-Room Rules and Support for the Education Building

Overview

The following applies to SoE managed meeting rooms at the Education Building: L138, 154, 159 (WI Idea Room), 195 (Commons), 198, 245, 291, 299, and 445.

Departmentally-controlled meeting and conference rooms at the Education Building are managed by the departments to which they are assigned.

General assignment classrooms at the Education Building are scheduled by Curricular Services for credit course instruction, and by Campus Event Services for non-instructional use. SoE Building Services does not schedule or manage these rooms.

Catering

If you are planning to serve a catered meal in the building, you must attempt to secure an on-campus agency such as The Wisconsin Union or UW Housing.  If the Union or Housing is not available, any outside catering vendor must have a City of Madison Catering License, and provide an insurance certificate with high-risk insurance limits, per University requirements.

SoE Building Services does not coordinate catering orders, delivery, or pick up.

Catering tables can be requested when reserving a meeting space or by contacting Building Services.

Event Setup Requests

Custom event setups can be requested at the time of the event request or by contacting Building Services. Unless noted in the reservation request, all room reservations are set to the rooms standard furniture setup. Requests will be reviewed and subject to approval and extensive setup fee.

Clean up fee

School of Education Building Services will assess a $50 fee for events that require clean up.

Signs

Unauthorized posting is not allowed in the Education Building. Please contact Building Services if you need to post signs or posters for your event. Any unauthorized signs will be removed immediately. If signs cause damage to the building, additional repair fees will be assessed.

Alcohol

If you will be serving alcohol at your event, please refer to the campus guidelines. Please note that all alcohol beverage service permits must be signed by the Dean, so please plan ahead.

Technology and IT support

All rooms in the Education Building have AV equipment installed. The AV features can be viewed in the room descriptions found within our shceduling website.

For additional AV support for non-standard items please contact Building Services to review your request.

An introduction/training on the AV equipment in the Education Building is available upon request free of charge.

Decorations

Users of the Education Building are allowed to bring in decorations, as long as the decorations are cleaned up after the conclusion of your event. The following are not allowed within the Education Building: glitter, confetti, unauthorized taping of decorations to painted walls, windows, floors, fireworks, etc. If unauthorized decorations cause damage to the building, repair fees will be assessed.