GPR Out of State Travel Restrictions

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L259 Education Building
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GPR Out of State Travel Restrictions

December 21, 2009

Please read the UW-Madison pre-approval process for GPR funded (funds 101, 104, 108, 115, 118, 117, and 402) out of state travel. Departments and programs should obtain prior approval of out-of-state and foreign travel when GPR funds are to be used. The guidelines provided in the memo will be used to determine whether or not the travel is allowable.

Dean Underwood has delegated approval of out-of-state travel to Associate Dean Melissa Amos-Landgraf.

Out of State Travel Approval Form. The completed form should be sent to Melissa Amos-Landgraf, L259 Education Building, and should be attached to all payment reimbursement documents related to such travel.

Chicago and the Twin Cities metro areas are considered in-state even though the account code to be used for transactions involving travel to those locations is out-of-state. This form is not required for travel to Chicago and the Twin Cities area.

The pre-approved Travel Approval Request Form should be included (if relevant) with the E-Reimbursement receipt and documentation packets and kept with documentation of travel expenses paid by purchasing cards, which are charged to the GPR funds and account codes (2120, 2125, 2126, 2127, and 2130) as described in the memo.

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