Administrative Calendar

Medical imaging Carillon Tower Glass blowing Laptop and lecture A smiling student Sunrise over the Education Building Chairs on the Memorial Union Terrace Bascom hall staircase Graduating students in silhouette Crowd of people on Bascom Hill A student tutoring Student with diploma Dance Department performance Night view of Bascom in the winter Memorial Union Terrace in autumn Memorial Union Terrace chairs Dance department performance Bucky Badger in front of a parade float Bascom Hall in the summertime Lincoln statue Students walking in the snow University of Wisconsin - Madison Crest Lincoln statue in the snow Forward Logo Student at graduation Bicycle in the snow Rathskellar Fireplace Sailboat with Capitol Building in the background A sailboat at the Memorial Union Bascom Hill in Autumn Bucky Badger studying with a student. Students among blooming trees at UW-Madison Bucky reading a book University flag on Bascom Hill Video camera view screen Student on a frozen lake Lincoln Statue on Bascom Hill Bascom Hill in winter Students collaborating Memorial Union Terrace chairs in the snow Kohl Center logo Graduates with diplomas A hands-on project Stacked, illuminated figures View from the top of Van Hise


Main Office

Business Office
School of Education
L259 Education Building
(lower level, east entrance)
1000 Bascom Mall
MadisonWI  53706

Office Hours:
Monday - Friday
7:45am - 4:30pm

Tel: 608/262-6138
Fax: 608/265-5621

or by contact form

School of Education Administrative Calendar


  • New fiscal year budgets distributed
  • A-Basis Appt fiscal year reports due to Business Office – July 6
  • Year-end Accounts Receivable reports due
  • Year-end Deferred Revenue reports due
  • Year-end Deferred Expense Reports due
  • Year-end Supplies Inventory Report due
  • Nonstandard course fee/tuition requests for Fall due


  • Unclassified annual leave report due
  • Summer session spending finalized and final report due
  • Grad Assistant student enrollment verification forms due (FICA deductions for AY)
  • C-Basis Appt fiscal year reports due to Business Office – August 15
  • Annual update of RPA Fee rate schedules due to Business Office
  • Early Capital Exercise and Start-up Package Allocations distributed


  • Special course charges/fees per Financial Policy G29 - due to Business Office
  • Grad School’s Fall Research Competition applications due
  • Summer Sick Leave Report for C-Basis Employees due
  • Prior Year End Financial Results distributed
  • Monthly Grad Asst Tuition Remission Surcharge for Fall Semester begins


  • Benefits – Dual Choice open enrollment
  • Prepare Capital Exercise requests
  • Summer Session Planning initiated for next summer
  • Wisconsin Idea, Baldwin Grant deadlines
  • Credit Outreach/Extended Day Course Planning deadline
  • U.S. News Survey data collected
  • Ed Outreach Fund 104 Carryover Plan due to central campus


  • 104 Budgets due to Education Outreach/campus
  • Capital Exercise requests due
  • Program Revenue trend review
  • Nonstandard course fee/tuition requests for Spring due
  • Classified leave carry-over/conversion requests due
  • U.S. News Survey finalized
  • SOE Fund 101 salary savings projections - due to the Business Office
  • Tenure, Job Security and Rate/Title Planning and Preparation begun


  • Capital Exercise allocations issued
  • Summer Session Budgets due
  • Program Revenue Projections due
  • Classified Staff Leave Carry-over requests due


  • Tenure, Job Security and Rate/Title Request – due to Business Office
  • Second Semester Appointments due by 1/15
  • 101 Salary Savings – due to Business Office
  • Capital Exercise all expenditures -  finalized
  • Call for Lab Mod proposals
  • Ed Outreach Fund 104 Salary Savings Exercise - due to central campus
  • Summer Session Budget Entry for upcoming summer completed and locked
  • Budget Materials distributed to units


  • Program Revenue fund budgets (136) due and final
  • Budget meetings with the Dean
  • Scholarship selections – due to External Relations
  • SOE Distinguished Achievement Awards nominations due
  • Tenure/Probation Reports due
  • Rate/Title Requests due if to be included in next year’s budget


  • Budget meetings with the Dean
  • All Non-136 Budgets due and final by 3/15
  • Merit calculations due
  • Summer Session allocations issued
  • Scholarship letters mailed to students
  • Lab Mod proposals due


  • Nonstandard course fee/tuition requests for summer due
  • Performance Evaluations begun
  • New faculty appointments for next FY - finalized
  • Parking priority lists due
  • Blanket Orders for FY reduced/closed
  • Begin New Year requisition preparation
  • Use up carry-over vacation reminder
  • Insurance summer coverage reports
  • Outside Activities On-Line Reports due


  • Program Revenue projections for year-end due
  • Departments to review and submit 2/9th requests for upcoming summer
  • Final expense processing for the fiscal year
  • Summer Session Grad Asst student enrollment verification due (FICA deductions for summer)
  • Submit Blanket Orders for next FY
  • Monthly Grad Asst Tuition Remission Surcharge adjusted for 101 funds (credit applied)
  • Monthly Grad Asst Tuition Remission final month


  • Classified fiscal year reports distributed and due
  • Salary notification letters distributed
  • LTE appointments reviewed/terminated/extended
  • Performance Evaluations finalized
  • Submit all services & supplies expenditures to meet processing deadlines
  • Unclassified fiscal year reports distributed for new year
  • Unclassified leave carry-over requests submitted
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